Privacy Policy
Protecting Your Personal Information
At Owl Academy International School, we are committed to protecting your personal data and respecting your privacy in accordance with the General Data Protection Regulation (GDPR) and applicable data protection laws in Belgium.
This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website, services, and admissions process.
1. Information We Collect
We may collect and process the following types of personal data:
Student Information
Name, date of birth, academic history
School records and educational background
Programme preferences and learning needs
Parent / Guardian Information
Name and contact details (email, phone number)
Address and country of residence
Relationship to the student
Website & Communication Data
Enquiry forms and application submissions
Email correspondence
Appointment bookings (e.g., Calendly, Zoom)
Website usage data (cookies, analytics)
2. How We Use Your Information
We use your data to:
Process applications and admissions enquiries
Provide academic guidance and counselling
Communicate with students and parents
Manage appointments and consultations
Improve our website and services
Comply with legal and regulatory obligations
3. Legal Basis for Processing
We process your personal data based on:
Consent – when you submit forms or enquiries
Contractual necessity – for admissions and educational services
Legal obligations – to comply with applicable laws
Legitimate interest – to improve our services and communication
4. Data Sharing
We do not sell or trade your personal data.
Your data may be shared with:
Academic staff and authorised personnel
Educational partners (where required)
Service providers (e.g., email, CRM, scheduling tools)
Legal or regulatory authorities when required
All third parties are required to handle your data securely and in compliance with GDPR.
5. Data Storage & Security
We implement appropriate technical and organisational measures to protect your personal data from:
Unauthorised access
Loss or misuse
Alteration or disclosure
Your data is stored securely and retained only for as long as necessary for its intended purpose.
6. Your Rights Under GDPR
You have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to data processing
Withdraw consent at any time
Request data portability
To exercise these rights, please contact us using the details below.
7. Cookies & Website Tracking
Our website may use cookies and analytics tools to improve user experience and performance.
You can control or disable cookies through your browser settings.
8. Third-Party Services
We may use third-party platforms such as:
Zoom (for meetings)
Calendly (for scheduling)
Email services
These services have their own privacy policies, and we ensure they comply with data protection standards.
9. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
Owl Academy International School
Sint Benedictusstraat 132, Mortsel (Antwerp) 2640, Belgium
+32 3 369 35 12
enquiries@owl-academy.com
10. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date.
